Silent canopy — non-negotiable for guest venues
Any DG set within earshot of banquet halls, mandaps, marquee tents or hospitality zones must be a silent-canopy unit. Open-set gensets belong to construction sites, not to weddings. Confirm silent-canopy explicitly in the written quotation — don't assume it.
Have you asked for a standby unit?
For high-stakes events — a live concert, a product launch, a three-day exhibition — a hot-standby unit on-site is the difference between a two-minute swap and a two-hour disaster. It costs more, but for weddings and corporate off-sites the peace of mind is usually worth it.
Load list — light, sound, AV, F&B, décor
Stage lighting and moving heads, line-array sound, LED walls, AV switching, food-stall kitchens, cold rooms, décor lighting — each is a separate load class. Share the vendor list at quotation and the capacity margin will be calculated to match.
The 30–125 KVA band covers most standalone weddings and small functions. Larger multi-day expos and hybrid F&B venues typically move into the 160–250 KVA range.
Duration, timing and fuel plan
Single-day weddings, weekend concerts and week-long shoots all rent differently. Confirm the exact start/stop time in writing, and agree the fuel arrangement — operator-managed refill, client-managed refill, or on-call top-up. Fuel disputes are the #1 source of last-minute friction on event day.
Site checklist for the delivery team
Truck access, turning radius, ground stability, cable-run distance to the mains panel, exhaust direction relative to the guest area — all of these decide where the DG set is placed and how quickly it can start. Send site photos with the RSVP-locked headcount for the smoothest delivery.
Note on sizing
Final generator capacity depends on the actual connected load on event day — not the initial vendor list. Reconfirm the load list at the pre-event walkthrough. When in doubt, choose a written quote with a documented delivery window and standby-unit clause rather than a verbal-only estimate.